It’s simply amazing when you consider the way in which the use of email correspondence has revolutioned the world in terms of communication. Often more useful than phone or face-to-face conversation, email correspondence allows for recorded messages and document exchange you can refer back to which facilitates a smoother running business overall.
Connecting with clients
Email is a great way to track and recall past correspondence with clients. With Cryoserver’s email archiving you can easily search for and access previous history. Email archiving allows you to remember your most important contacts and the nature of their business allowing for a better connection and relations on personal level. You don’t need to worry about differences in time zones or language barriers; email facilitates better communication on a global level.
Having instant access to secure and confidential emails helps aid business operations and allows for the resolution of possible legal disputes. Having a record of past conversations and a detailed history of who said what will help settle cases with solid proof to use during legal discussions. Email also allows you to monitor your employees and their conversations and can notify HR immediately if there is a problem before anything escalates.
While nothing is 100 percent secure, email archiving and storage eliminates the need for confidential documents and secure information being passed around and possibly falling into the wrong hands. You can set up a secure archiving system that will filter through to recipients, allowing only the intended parties to access strictly classified information.
With so many documents now being stored securely on email, the need for traditional physical files and paper documents is eliminated, allowing for a greener office environment overall. Email archiving also allows for less build up and clogging of servers and better ease and organisation of email flow overall. There is also less time wasted digging through email folders and deleting read mail.
Email archiving is the way forward for many businesses, whether big or small, and some providers offer online demonstrations of how email archiving can benefit any business.